Persoonlike Assistent vir die CEO / Personal Assistant for the CEO

Persoonlike Assistent vir die CEO / Personal Assistant for the CEO

Location: Silverton, Gauteng
Position: Permanent
Posted: 04 February 2025

Company: Werkie
Industry: Manufacturing
Functional Area: Administrative

Job Description

A dynamic and growing company specializing in equipment rental solutions is seeking a Personal Assistant (PA) to support the CEO. This critical role is responsible for streamlining operations, managing priorities, and ensuring seamless execution of daily tasks. If you are a proactive, detail-oriented individual with a passion for organization and problem-solving, this role is an excellent opportunity to make an impact.

Key Responsibilities

1. Executive Support & Efficiency
   • Manage both professional and personal tasks for the CEO to ensure smooth daily operations.
   • Prioritize urgent matters and address potential bottlenecks that could affect productivity.
2. Task Management & Follow-ups
   • Track and ensure that instructions from the CEO are followed and completed on time.
   • Monitor progress and ensure deadlines are met.
3. Meeting Coordination & Documentation
   • Schedule meetings and prepare detailed agendas.
   • Take comprehensive meeting minutes and ensure follow-up tasks are executed.
4. Inbox & Calendar Management
   • Organize and prioritize emails and appointments for the CEO.
   • Flag critical matters and ensure important actions are not overlooked.
5. Personal Assistance
   • Manage personal tasks to free up the CEO’s time for business-critical decisions.
6. Confidentiality & Discretion
   • Handle sensitive and confidential information with professionalism and care.
7. Process Improvement
   • Identify and implement systems and processes to improve efficiency and streamline operations.

Short-Term Goals

• Reduce the CEO’s workload by effectively managing administrative, personal, and operational tasks.
• Ensure efficient tracking and completion of projects and assignments.
• Improve communication and organization across multiple departments.

Long-Term Goals

• Develop and implement a structured and efficient support system for the CEO.
• Gain a deep understanding of the company’s operations and potentially advance into a strategic role.
• Become a key point of coordination for executive-level operations, helping to drive business efficiency.

Minimum Requirements

• Experience: At least two years in a similar role (preferred, but not required).
• License: A valid driver’s license with a minimum of two years of driving experience.
• Must be a confident driver, comfortable with driving a bakkie in Gauteng.
• Previous experience in a teaching, training, or mentoring role is advantageous but not required.

Skills & Attributes

1. Highly Organised & Efficient
   • Able to manage multiple priorities effectively.
2. Thick Skin & High Emotional Intelligence
   • Capable of handling pressure in a demanding environment.
3. Precise & Detail-Oriented
   • Strong memory with the ability to recall details accurately.
4. Proactive & Takes Initiative
   • The ability to act without waiting for direction.
5. Strong Problem-Solving Ability
   • Capable of managing large amounts of information and making decisions under pressure.
6. Strong Communicator
   • Clear and professional written and verbal communication.
7. Tech-Savvy
   • Comfortable using email, calendars, spreadsheets, and other digital tools.
8. Leadership & Coordination
   • Able to work effectively across multiple departments.
9. Confidential & Discreet
   • Handle sensitive information with integrity.
10. Not Timid
    • Assertive and confident in a fast-paced environment.
11. Growth-Oriented
    • Desire to grow and develop within the company.
12. Comfortable with the Phone
    • Able to make and receive calls as needed.
13. Able to Travel (Polokwane)
    • Willing to travel as required.
14. Discretion, Honesty, Integrity
    • These are non-negotiable qualities for this role.

Working Conditions

• Location: Silverton, Pretoria.
• Salary: R13 000 – R20 000 (depending on experience).
• Working Hours:
  • Monday to Thursday: 07:30 – 17:00
  • Friday: 07:30 – 16:00
  • Every second Saturday: 07:30 – 11:00 (Remote work available).
• Travel Requirements:
  • Randburg: Weekly travel (No overnight stay required).
  • Polokwane: Occasional travel with overnight stays (usually just one night).

To Apply

If you are highly organized, self-motivated, and thrive on keeping things running smoothly, we would love to hear from you. Apply today and become an integral part of a growing, fast-paced company.

Apply Now